Free tool
Does every member get a hot seat before the cohort ends?
Put in your call rhythm and room size and see how many turns each member gets and how long she waits between them.
Free tool, no sign up
What one mastermind seat actually pays you
Enter your seat price, cohort size and the losses you already know about, and see the collected number instead of the advertised one.
Advertised revenue is seat price times seats times months. Collected revenue is that number minus the processing fee on every installment, minus the payments that fail and never get recovered, minus the share of the room that leaves partway through. For a twelve month cohort those three deductions routinely take a meaningful slice off the top, and coaches who price from the advertised figure end up delivering a year of facilitation for less than they planned.
This calculator makes the deduction visible. It assumes a member who exits does so around the middle of her term, which is the pattern most facilitators describe, so a mid cohort exit costs roughly half that seat rather than all of it. Put your own numbers in, including the honest exit rate from your last cohort rather than the one you hope for.
Your result
Advertised cohort revenue
$48,000
The number on the sales page if every seat pays every month.
Revenue you actually collect
$41,799
Exits are counted at roughly half a term each, then fees and failed charges come off.
Collected per seat per month
$435.41
What one chair is worth per month once the leakage is spread across the room.
Gap between advertised and collected
$6,201
The money that never arrives, which is the amount your seat price has to absorb.
Price the seat against the collected figure, because that is the money that pays you for a year of facilitation.
Why the empty chair costs more than it looks
When a member leaves in month seven of a twelve month room, you lose the rest of her installments, but you also keep facilitating the same calls with one fewer voice in them. The remaining members feel the smaller room, hot seats come round faster than you planned, and the group energy that justified the price starts to thin. That is why an exit rate matters more than a slightly higher fee percentage.
If your exit number is uncomfortable, the fix is usually upstream of billing: a tighter screening call, a clearer statement of what the twelve months require, and a seat price that filters for people who can actually carry it. A room that is easy to join is easy to leave.
Using the collected figure to set next cohort pricing
Take the collected number, divide it by the hours you will actually deliver across the term, and you get your true facilitation rate. Count the calls, the hot seat prep, the check in reading, the private message that saves a member in month four, and the admin around billing. Most coaches are surprised by how many hours sit outside the call itself.
If that rate is below what you would charge a private client for the same hour, either the seat price is too low or the room is too small. Raising the price by a modest amount for cohort two is usually easier than adding two more chairs, because the room stays the size that makes a hot seat rotation work.
Questions about this calculator
Why does the calculator assume an exit costs half a seat?
Because mid cohort exits cluster around the middle of the term, often just after the month four attendance dip. Counting a leaver as half a seat is closer to reality than treating her as a full loss or ignoring her entirely. If your exits happen much earlier, raise the exit percentage to compensate.
Should I include a deposit or a paid in full discount here?
Convert them into an equivalent monthly figure first. If a member pays the year up front at a discount, divide what she paid by the number of months and use that as your seat price for a rough view. Members who pay up front rarely fail a card, so consider running the numbers twice.
What exit rate is normal for a small paid mastermind?
There is no single answer, and anyone quoting one number is guessing. What matters is your own last cohort. Count how many of the seats that started finished the term, and use that figure here rather than an industry average that was never measured in a room like yours.
More free tools and working documents
Working document
The cohort seat setup checklist, start to month twelve
Everything that has to be decided, written or scheduled before eight women founders pay you for a year in the same room.
Take that number into the cohort
You have a figure now. Holding it true through month twelve means someone has to catch the failed installment in week three and the member who has been waiting five months for a hot seat. Book a demo and we will show you the roster view that puts both in front of you in the ninety seconds before a call starts.